Florida HOA & COA Board Guides
Practical, Florida-specific guidance for governance, insurance, capital projects, reserves, vendor selection, owner communication, and hurricane recovery. Written for board members — not lawyers or contractors.
First 24/48/72 Hours
Emergency protocols, safety assessments, insurance notice deadlines, and what your board must do in the critical first three days after a hurricane.
12 min readInsurance Claims Guide
How to document damage, file within your policy deadline, coordinate with adjusters, and challenge a denial or underpayment.
18 min readVetting Contractors
Questions to ask, Florida license verification, insurance certificate review, and storm-chaser red flags.
15 min readUnderstanding Estimates
CSI divisions, line-item structure, overhead and profit, and how to spot inflated or incomplete scopes.
20 min readReserve Funds & Assessments
Using reserve funds, planning special assessments, and communicating project costs to owners.
14 min readBoard Meetings & Voting
Quorum, emergency meetings, resolutions, and board process when urgent decisions have to move fast.
11 min readFlorida HOA Board Member Responsibilities
A practical guide to what HOA directors are actually responsible for in Florida: budgets, records, vendors, meetings, repairs, and owner communication.
16 min readFlorida Condo Board Member Responsibilities
What condo association board members need to manage well in Florida: common elements, records, contracts, major repairs, assessments, and owner pressure.
17 min readFlorida Special Assessments for HOA and Condo Boards
How boards should think about special assessments in Florida: when they are needed, how to explain them, and how to avoid owner revolt through better planning.
15 min readFlorida Reserve Studies for HOA and Condo Boards
Reserve studies in plain English: what they are for, how boards should use them, and why they matter before major repairs, assessments, and owner conflict.
14 min readCapital Project Planning for HOA and Condo Boards
How boards should plan roofing, waterproofing, paving, clubhouse, structural, and site projects without letting scope and cost spin out of control.
18 min readBoard-to-Owner Communication During Major Repairs
How to communicate with owners before and during disruptive community repairs without creating rumor spirals, panic, or avoidable board conflict.
13 min readVendor RFP Guide for HOA and Condo Boards
How to issue a cleaner RFP, collect better bids, and compare vendors without turning the process into chaos.
12 min readEmergency Repairs vs Permanent Repairs for Associations
How boards should distinguish immediate stabilization work from full permanent repair scopes after storms, leaks, structural failures, or sudden property damage.
12 min readFlorida Association Readiness Blueprint
A comprehensive before-during-after storm readiness blueprint for Florida HOA and condo boards.
28 min readMy Safe Florida Condo Grant Guide
Eligibility, reimbursement rules, board approvals, traps, and document prep for the My Safe Florida Condo program.
18 min readEmergency Repair vs. Permanent Repair: A Decision Guide for Florida Boards
When a hurricane or major storm hits, should your board authorize emergency stabilization or wait for a permanent repair scope? This guide explains the difference, the sequencing, and what documentation protects you either way.
14 min readReserve Study vs. Reserve Schedule: What Florida Boards Need to Know
Florida condo boards are required by statute to have a certified reserve study. HOA boards are not required but face real consequences without one. This guide explains the difference, what each document provides, and how to use either one to plan smarter.
15 min readBoard Consultant vs. Contractor Estimate: When Boards Need Independent Help
When a major repair lands on the board's plate, relying on a contractor's estimate alone is often not enough. This guide explains what an independent board consultant actually does, when the investment makes sense, and the red flags boards should watch for.
15 min read